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Administrative Associate IV-Registrar's Office

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application Cover Letter CV/ Resume Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered). Transcripts – If required for the position (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator. NOTE: If a specified closing date is not listed on the posting, there is a required minimum posting period of five (5) calendar days. The posting may close at any point after the five (5) days without further notice. If a specific closing date is listed the posting will close at midnight on that date. OUR HISTORY Texas A&M University-Commerce began as East Texas Normal College in 1889 when founder William Leonidas Mayo opened the doors to a one-building campus in Cooper. His creed, which continues today, was "ceaseless industry, fearless investigation, unfettered thought, and unselfish service to others." The institution's history of dynamic change began in 1894 when "Mayo's College" moved to Commerce. The State of Texas took over the campus in 1917 and the name was changed to East Texas State Normal College. In 1923, the school was renamed East Texas State Teachers College. The graduate program was added in 1935, and in 1957 the Legislature, recognizing that the purpose of the institution had broadened from teacher education, changed the name to East Texas State College. Following the inauguration of the first doctoral program in 1962, the name was changed to East Texas State University. In 1996, the institution entered The Texas A&M University System and became Texas A&M University-Commerce. The main Commerce campus and six off-site locations—Corsicana, Dallas, McKinney, Mesquite, Midlothian, Rockwall—and online offerings, continue to meet the undergraduate, graduate and professional needs of the citizens of Northeast Texas and beyond. Its mission is achieved through teaching, scholarship, and service activities on its campuses, and in the community and region. For a more detailed history, go to http://www.tshaonline.org/handbook/online/index.html OUR VISION Texas A&M University-Commerce will be recognized as a premier regional university, distinctive for high expectations, a nurturing environment, and innovations in the enhancement of learning to produce graduates who distinguish themselves in their chosen careers and as active, contributing members of society. By focusing on access, participation, and success of students in quality undergraduate and graduate degree programs, Texas A&M University-Commerce will become the university of choice for those seeking a higher education in the Northeast Texas area. As a result, Texas A&M University-Commerce will be recognized for the creation of partnerships and initiatives that promote intellectual, social, environmental, economic, and cultural advancement of the region and state. OUR MISSION Texas A&M University-Commerce provides a personal, accessible, and affordable educational experience for a diverse community of learners. We engage in creative discovery and dissemination of knowledge and ideas for service, leadership, and innovation in an interconnected and dynamic world. BENEFITS Texas A&M University-Commerce offers an excellent comprehensive benefits package including health, vision, dental, long-term disability, life insurance, long-term care, accidental death and dismemberment, flexible spending accounts, offered campus child-care, defined-benefit retirement through the state system, along with optional tax-sheltering opportunities. For a detailed description of benefits, go to: http://www.tamus.edu/offices/benefits. The system will provide equal opportunity for employment to all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, sexual orientation or gender identity and will strive to achieve full and equal employment opportunity through the system.

Posting Details

Position Information

Position Title Administrative Associate IV
Posting Title Administrative Associate IV-Registrar's Office
System Member Institution/Agency TEXAS A&M UNIVERSITY - COMMERCE (TAMUC)
Department REGISTRAR / 21-166180
Posting Number S00057FY18
Salary $30,212
Pay Basis Annually
Job Close Date
Geographic Location Commerce
Budget Type Budgeted/Benefits - Full-Time
Is this position restricted by the Patriot Act? No
Is this position D.O.T. regulated? No
EEO AA Statement

The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Position Summary Information

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Required Education and Experience

High school diploma or equivalent combination of education and experience.

Four years of related experience.

Preferred Education and Experience

Degree Preferred. Proficiency with FAMIS/CANOPY, EPA generation, and BANNER. Administrative support experience within an academic unit/division in higher education.

Required Licenses, Certifications, or Registrations
Preferred Licenses, Certifications, or Registrations
Required Special Knowledge, Abilities, and Skills

Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality.
Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.

Preferred Special Knowledge, Abilities, and Skills
Other Requirements or Other Factors
Preferred Other Requirements or Other Factors

Detailed Job Duties

Duties Performed

Maintains , monitors and files copier contracts and monthly copy meter readings sent in electronically.

Duties Performed

Arranges all travel for the Registrar’s office, including process of providing rental cars as needed.

Duties Performed

Places work orders and maintenance requests as become necessary.

Duties Performed

Reserves rooms and requests set-ups as needed for meetings or events, as well as purchases food and/or decorations when needed.

Duties Performed

Prepares and routes paperwork for hiring, terminations and reclassifications as well as creating all EPA documents for personnel.

Duties Performed

Balances and maintains all 5 accounts under Registrar and makes budget transfers as necessary.

Duties Performed

Assists with Commencement Committee and Veteran’s Vigil meetings, coordinates meetings, transcribes minutes, prepares contracts, works with facilities for set up, purchases food, etc. Assists with setting up and taking down. Orders all supplies, food, drinks for Mane Event.

Duties Performed

Answers main phone line for Registrar’s Office, gives information to callers or routes call to appropriate area and places outgoing calls. Sorts, distributes and processes all incoming mail.

Duties Performed

Processes all purchasing and payments, adhering to rules and regulations of the State of Texas which includes reimbursements.

Duties Performed

Handles all FAMIS transactions.

Duties Performed

Serves as Office Manager, coordinates workload, oversees equipment and office supplies, maintains inventory, performs clerical duties, i.e. letter composition, spreadsheets; manages filing system, receives and manages mail; provides administrative support for the Registrar’s office.

Duties Performed

Serves as Notary by authenticating apostilles, diplomas, affidavits, non-residential waivers, subpoenas, and other documents requiring notarization.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you see this position advertised?
    • The Chronicle of Higher Education
    • HigherEd Jobs
    • Workplace Diversity
    • Work in Texas
    • Higher Education Recruitment Consortium (HERC)
    • Job Fair
    • GettingHired.com
    • RecruitMilitary.com
    • This Website
    • Other
  2. If you selected Other, please let us know where you saw the position advertised.

    (Open Ended Question)

  3. * Do you have at least four years related experience?
    • Yes
    • No
  4. * This position is located @ Texas A&M University-Commerce in Commerce, Texas not at College Station in Bryan, Texas. Please indicate you are interested in working in Commerce, Texas.
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcript
  2. Other Document 1
  3. Other Document 2
  4. Other Document 3